d61d44254608dd06ccdd2ff02982d14d_XSKidCheck’s Essentials Edition is our starting edition at only $25 per station per month.
It provides all you need for secure children’s check-in and is our most affordable package.

For more information: request an online demo to see KidCheck in action, contact us with any questions, learn more about how KidCheck is priced.

 

KidCheck Child Check-In Software Features

Essentials Standard Premium / Campus (?)

Premium and Campus editions both include all available KidCheck features. Premium is priced $60 per check-in license per month. Campus is priced at $180 per campus per month with unlimited check-in licenses per campus. If you are interested in this feature set and need 3 or more check-in licenses, we suggest the Campus edition. (KidCheck recommends one check-in station license for every 50 children checking in at one time/service.)

Monthly Price $25 per check-in station $45 per check-in station $60 per check-in station or $180 per campus
Mobile Check-In

Quickly and easily check families in using an iPad® or tablet device for Android™.  Save time, further streamline the check-in process, shorten check-in lines, easily add visitors, and create a great first impression. Enjoy the additional convenience of having volunteers or employees walk around your facility with a tablet device checking in families.
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Mobile Check-In

100% Web Based

KidCheck runs over the internet in your web browser. The web based design increases reliability and the accuracy of your data, and means you don't have to install and maintain expensive servers or database solutions locally.

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Web-based check-in

PC and Mac Compatible

KidCheck software is compatible with both Windows and Mac OS stations.
Here are KidCheck 's system requirements.

Security Badges

Multiple security and printing badge features are incorporated, such as matching security codes, unique matching watermark icons, and prominent allergy/medical warnings on the children's badges. KidCheck also has a volunteer/employee check-in solution with the ability to print volunteer/employee name badges for easy identification of authorized staff.

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Security Badges
Check-out processes

Free Training and Support

Free support and personal training is always available from KidCheck, from day one when we personally train each new customer, to any time you need. We want you to get the most value out of KidCheck. Support documentation is also available. We're here 6 days a week, including Sunday morning, ready to help with whatever you may need.

Parent Maintained Accounts

KidCheck has a unique parent maintained account design that helps drastically reduce your workload setting up and maintaining a database.  Parents create and maintain their own accounts, which means you don't have to do upfront input or track down updates or changes because parents keep the child, guardian and contact information up-to-date.

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Parent Maintained Accounts

Unlimited People / Attendees in Database

Pricing does not change based on the size of your organization or the number of attendees. There are no size limits on your database, the number of attendees or parent accounts associated with your organization. KidCheck pricing is tied to the edition and feature set you choose, not your organization size.

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Pricing
Parent Maintained Accounts

Parent Photo Uploads

KidCheck's parent created accounts are designed for parents to complete and maintain their accounts, including uploading photos of themselves, their children, and authorized or unauthorized guardians, right from the comfort of home (or anywhere with an internet connection). This allows parents to easily choose the photos they prefer and keep them current.

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Parent Maintained Accounts

Essential Report Library

Easily access data and generate reports based on a date range you choose and then export this data into a variety of formats. The report library includes various attendance reports, multiple volunteer reports, birthday reports as well as email communication and mail merge capabilities.

More information on attendance tracking and reporting.

Email Integration

KidCheck provides a report to export guardian email addresses from KidCheck to import them into your email client. Easily keep your contact list current and improve your communication with parents/guardians.

Additionally, contact information vCards for individual guardians and volunteers can be created and integrated with your favorite email client or contact info management program.

System Dashboard & Statistics

The first screen you see when you log in to KidCheck is your dashboard, providing an at-a-glance view of your key statistics. This includes the number of children and volunteers checked-in, total children and guardians associated with your account, list of children checked in at that time, total number of check-ins and check-in history.

Parent Location Tracking

Set up location lists so guardians can denote their location, in addition to the location they are checking their children into. Quickly and easily know where a guardian is should you need them or in case of emergency.

Custom Security Code Filter

In addition to KidCheck's existing filter to prevent accidental inappropriate security codes, you can now add any additional codes you want to reserve from being a printed code (i.e. 411, 911).

Pager Support (Manual Issue)

KidCheck is designed to work with existing pager systems to easily associate your pager numbers with checked-in children and guardians. Simply input the pager number you want associated with each child/guardian checking in, and that number will print on the child check-in label.

Multilingual Support at Check-In

Choose the language you want to show on the check-in screen. About 50 different languages are available to meet your specific needs; including Chinese, English, French, German, Italian, Japanese, Korean, Portuguese and Spanish. Simply start check-in and then choose the language you want from the drop down box.

Label Restock Program

Never run out of labels again. Free program where KidCheck tracks how many labels you use and automatically ships you more when you get low, based on volumes you determine. Handle all your settings right through the system such as managing credit cards, trigger volumes and preferences by campus.

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Label Restock Program

Check-In Announcement and Notification

Place messages right on the check-in screen for an individual guardian or for all parents to see. Upcoming event or room change? Reminder to bring more diapers or a permission slip? Check-in Announcement and Notification provides a great communication tool prominently displaying your message at the top of the screen when they check in.

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Parent Announcement and Notification

Parent Check-In Notes

Right at the check-in station parents can designate any special instructions they want known for that day to print on a child's name badge. This is in addition to the existing medical and allergy field.

Selectable User Interface Themes

Choose from one of several themes to customize the check-in station, including seasonal and holiday options.

Individual Text Messaging

Text messaging makes parent communication faster, easier, cheaper and more private. Quickly let a parent know about a need or an emergency. Provide additional peace of mind as parents can receive an automatic "child is check in/out" message when another authorized guardian drops off or picks up their child at your facility.

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Text Messaging Benefits

Volunteer / Employee Check-In

KidCheck's complete volunteer/employee check-in allows you to specify individuals you want to authorize as volunteer/employees for your facility and let them check-in as such. The check-in process is very similar to a guardian checking in their child. In fact they can check in their own children and themselves at once from the same screen.

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Volunteer Check-In Process
Youth Volunteer Check-In

Youth Volunteer Check-In

KidCheck includes youth volunteer check-in capabilities. Just as with adult volunteers, you can designate and authorize the appropriate youth in your facility to be volunteers and allow them to check-in as such. Right at the check-in screen, parents/guardians can easily check them in and specify them as a volunteer.

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Youth Volunteer Check-In

Integrated Background Checks

Integrated background checks are thorough, easy, help you save time and stay organized. Use existing personal information available from their KidCheck check-in account, plus some additional data, to request a background check with just the click of a button. Results and documentation are automatically saved in your secure KidCheck account and tied to each individual. (Background checks are at an additional cost).

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Integrated Background Checks

Multi-Service Features

Easily handle children's check-in and attendance tracking across multiple services, set automatic open and close times for your check-in stations, and designate exactly which service template you want available for check-in at exactly which time.

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Multi-Service Check-In

Broadcast and Volunteer Text Messaging

With broadcast text messaging, you can send one text message to a group of parents, volunteers or both so you can easily handle last minute updates, change notifications, or in case of emergency. You can also filter recipients based on campus, check-in date range, templates and locations.

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Text Messaging Benefits

Broadcast Email

Easily and quickly send a broadcast email to a group of people right from your KidCheck account. Choose the recipients based on a variety of criteria. You can even attach documents. No need to use a separate email service or manually create emails and lists. Easy, fast, convenient!

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Broadcast Email.

Youth Self Check-In / Check-Out

Quickly and easily track attendance, while giving older, self-sufficient children the ability to check themselves in. Laminated name badges are created and then used for both check-in and check-out, simply by scanning the barcode on the badge.  For additional peace-of-mind, guardians can receive an automatic text message letting them know when their child has checked in and out.

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Youth Self Check-In / Check-Out

Admin Photo Uploads

Identification photos are extremely important to ensure the best security measures. While KidCheck is designed for parents to upload photos of themselves, their children and authorized or unauthorized guardians; Admin Photo Uploads provides the ability for you to upload photos for the parents if families don't have internet access or you prefer a particular type of photo.

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Parent Maintained Accounts.

Comprehensive Report Library

The comprehensive report library easily provides key data so you can better understand ratios and trends and make informed decisions. The reports cover a variety of topics including: overall statistics, graphical charts, various attendance reports, check-in logs, roster reports, multiple guardian reports, bulk mail capabilities, billing reports, medical and allergy reports, event registration reports, birthday reports, multiple volunteer reports and more. Generate reports based on any date range you choose and easily export to a variety of formats.

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Attendance Tracking and Reporting

Custom Parent Check-In Agreements (EULA)

The End User License Agreement (EULA) is between you and the guardian, not KidCheck. You can change and customize the EULA to meet your specific needs and requirements, plus choose how often to have it displayed (once when guardian creates an account or each time they check-in).

Account Disabling

You have the ability to not allow a certain guardian to check-in should the need arise. Perhaps there are extenuating circumstances or they still owe a fee or there have been issues you simply must address prior to allowing their child to be checked-in. Helpful for when those hopefully rare occasions arise when check-in access needs to be temporarily denied.

Selectable Badge Content

Choose which information you want to have printed on the child check-in label. Options include name, primary guardian, guardian's phone number, pick-up guardian, birthday and security watermark.

Pager Support (Auto Issue)

KidCheck is designed to work with existing pager systems to easily associate pager numbers with the checked-in child and guardian. Using the pager information you input, KidCheck will automatically assign a pager number to the child checked in and print it on the check-in label.

As an alternative to often expensive pager systems, KidCheck also utilizes Text Messaging as a means to contact guardians when they are needed.

Bulk Check-Out

Manually complete a group check-out for any children still checked in, rather than using the system's existing automatic midnight check-out process. Provides more control over the check-out process. This can be used to check-out volunteers as well.

Information on Check Out Procedures

Tablet Utilities

Use the Check-in Assistant to help move parents and guests quickly through the check-in process with a personal touch. Use a tablet to create a complete guardian account for a visitor or a family - before they get to the check-in station.

Access the Admin Console from a tablet device to handle key administrative functions instead of needing to be at the actual check-in station. Manage room capacities, check security codes, send text messages, fix an incorrect check-in location and more.

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Check-in Assistant and the Admin Console.

Child Pick Up Alert

Rather than phone the classroom from the main check-in/out area or physically sending someone with a message to the classroom, right within the check-in system let the classroom know when a guardian is ready to pick up a child. Simply choose the appropriate children from the admin console which sends a visual and audio alert to the classroom letting them know a child is ready for pick-up.

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Child Pick Up Alert

Custom Branding / Use Your Logos

Customer Branding allows you to customize the KidCheck experience with your logo so your name and brand are prominently displayed to everyone checking-in. Customize the check-in screen, name badges, guardian receipts and reports by displaying your logo.

Custom Registration Link

Receive a secure, custom link to place on your website which directs parents/guardians to a signup page branded with your logo to create their free KidCheck account.

Customizable Badges

Create and design your check-in badge to print any way you want. Change the size of information on the labels, add custom graphics or special logos. Applies to child check-in name badges, child medical alert badges, guardian check-in receipts and volunteer name badges.

Automatic Classroom Load Balancing

Automatic Check-in Location Load Balancing informs you, right on the check-in screen, when a room has reached capacity. It will also start checking children in to an alternate room you have assigned.  Simplify your work balancing, tracking and adjusting check-in around ratios and capacity.

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Automatic Check-in Location Load Balancing

Google Maps Integration

See where the guardians checking children at your organization are located. Get a better understanding of the area(s) where the bulk of your parents come from and see how far people are travelling to get to you. Also, perhaps little Johnny wants to attend but his parent can't bring him – you can see who lives nearby and see if someone can help.

Online Billing & Invoicing Integration via Freshbooks

Easily complete your billing with the ability to integrate your check-in data with Fresh Books, a leading online billing company. FreshBooks' mission is to deliver fast and simple invoicing and time tracking services that help you manage your business.

Skype and VOIP Phone System Integration

Easily integrate with your Skype or VOIP system to simplify connecting with the parents checking in and out with KidCheck. Simply click on any phone number in the system and your SKYPE or VOIP enabled phone system will automatically dial their number* (compatible softphone required with VOIP phone systems)

Live Security Camera Support

For organizations that have webcams, this feature allows parents with webcams to log into their KidCheck account and see their child. Access is available only if their child is currently checked in at your organization.

Network Management of Check-In Stations

Each check-in station provides network management capabilities, saving you time by allowing you to control all your check-in stations from a single console. You can start and stop templates and programs, start or shutdown check-in and even power off all stations from one location.

Event Registration

Simplify event registration for any size event and gather key information prior to check-in. Know ahead of time who is planning to attend so you can plan volunteer to child ratios, assign registrants to locations and run reports to help keep planning organized.

You control registration beginning and end dates, can specify if there is limited capacity, and use custom fields to gather details such as shirt size and buddy requests.  For events that have a cost associated, you can assign a fee and accept online payments through an integration with PayPal (requires the PayPal Payments Pro service).

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