Information on how to set up, check-in, and
Making Someone a Volunteer/Employee:
The volunteer/employee will need to first create their KidCheck login account by going to go.kidcheck.com so they are in the system. Even if they are not a guardian and checking children in, they do need to make their personal log-in account with username and password.
The KidCheck Administrator will need to designate them as a volunteer/employee; they cannot assign themselves as such.
- To do so, go to the “People” tab within KidCheck, choose “Volunteers” (churches) or “Employees” (daycares, fitness centers, activity centers, retail, etc).
- Click in the search box and start typing the employee/volunteer’s name.
- Once you see the person’s name show up, click on the name and then click on the “Add Volunteer/Employee” button.
- Voila! They are now set and ready to go.
Last Volunteer Check-in:
The Volunteer/Employee tab also provides an at-a-glance view listing your volunteers/staff last check-in location and date/time.
Checking In Volunteers/Staff:
Volunteers and staff can also check-in at the check-in station by entering their phone number (or scanning their keytag), and utilizing the "Volunteer/Employee Check-in" area. Single-use name badges can be printed (much like the child tags), or permanant, laminated badges can also be created to cut down on label use.
Basic Volunteer/Staff Training:
It’s important that you take some time prior to roll out to get your volunteers and staff up-to-speed on KidCheck so they are comfortable with using it as well as answering parent questions.
We suggest small group sessions, or if you have a large group consider some “train the trainer” sessions, to get a few key folks knowledgeable and they can then train small groups.
Explain the basics of KidCheck (web based, self-maintaining database, labels, set up, etc) and share some of the key benefits (improved security, streamlined check-in for greater efficiency and more time to focus on other priorities, increased parent confidence). Help them understand why you chose KidCheck.
Start KidCheck and go through the various screens so they can see first-hand what the process really looks like. Complete some sample check-ins and check-outs using their accounts to provide real-time examples.
In addition to explaining the KidCheck process, discuss your organizations specific expectations for the check-in and check-out process. For example, how to greet parents, if children must be escorted post check-in or can simply go to their appropriate room, etc.
Take the time to answer their questions thoroughly to ensure they are confident in the process.
Click here for more information on check-out procedures.
Click here for more information on checking in youth volunteers.