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Children's Check-In Best Practices

Children's Check-In Best Practices


Suggestions & ideas related to children's check-in, caring for children, and children's ministry.

Rolling Out KidCheck Children's Check-In

Rolling out KidCheck children's check-in software is a straightforward process, and with a little planning you can ensure roll out goes smoothly. Here you can find KidCheck's suggested roll out steps and timeline, the Quick Start Guide, and the 10 most common mistakes to avoid during roll out.   Create a Plan   Set Up Your KidCheck Stations   10 Common Mistakes to Avoid      Create a plan   Whether you're providing care for…

Improving Child Safety and Security

Free Download: "Improving Child Safety in Your Organization" The "Improving Child Safety in Your Organization" video and companion pdf guide provide actionable, specific best practices and suggestions that can easily be put into practice, to help you create a safe environment for the children in their care, and minimize any safety and security issues.    Topics include:             • Creating a Security Team • Volunteer/Staff Policies   • Securing Your Facility      …

Data Security and Best Practices

At KidCheck, our focus is not just on helping with the security of the children in your care, but the security of data as well.  We take the security of your information very seriously. It's a top priority, every day. On this page we'll cover some of the technologies and practices we’ve put in place to protect your identity and your information: Here's what we do to protect your information: Regardless if you're creating your…

Why Are Photos Important for Children's Check-in?

In the world of Facebook, Twitter, and other social media, customized profile photos set a tone for one’s online identity. Rather than personality, the purpose of photos in an electronic children’s check-in system, like KidCheck, is keeping children safe. Why Are Photos Important? Security is the cornerstone of KidCheck. Therefore, photos that easily identify children, authorized guardians, and just as importantly, unauthorized guardians, increase child safety. Additionally, KidCheck photos help Administrators, staff, and volunteers put…

Five Steps to Build Relationships

Relationships matter. Simple enough; no one will likely argue this point. Ministry is filled with all sorts of ups and downs, but, at the end of the day, relationships continue holding everything together. Beyond hip children’s ministry themes, cutting edge technology implementation, and crazy games with kids, creating bonds, and giving others the opportunity to bond with one another, opens the door to deeper, lasting life. Christ, himself, seeks not just acceptance, participation, or compliance;…

Wireless vs. Wired Networks

We receive many questions about whether it is better to have a wired or wireless network. There are pros and cons to each and determining the best option often depends on what you are using the network for.  However, when it comes to children’s check-in, we recommend a wired network. While KidCheck will run on a wireless or wired network, wired networks typically give you more reliable, faster and more secure connections. For check-in to…

Five Tips for Smiling Parents and Safe Kids

Smiling Parents and Safe Kids... Seems Easy Doesn’t It? Sally is head of the Children's Area for a midsize organization in a middle class suburb of your average American city. She is responsible for the safety of 200 to 300 children depending on the day and takes her job very seriously. She is the mother of two grown children and loves working with children.     She remembers when she started in her current position,…

3 Simple Maintenance Tips for Your Check-in Station

Basic actions can help keep check-in running smoothly on your computers, and, therefore, for your organization. Actions such as consistently cleaning your printers, running operating system updates, and maintaining an anti-virus program, can keep things running smoothly when it’s time to check children in. Follow these tips, and, remember, if you need further assistance, KidCheck’s Support Team is here and ready to help! 1) Keep Your Label Printer Clean A clean label printer is a…

Addressing Allergies for Children in Your Care

Allergies have increased steadily over the last fifty years [1], and this increase affects your organization. Eavesdrop on a typical conversation among a group of parents, and the issue of allergies will likely come up. Some interesting allergy statistics are [2]:    About 6% of children aged zero to two years have a food allergy  About 9% of children aged three to five years have a food allergy About 8% of children aged six to…

Volunteer/Employee Background Check Policy and Procedures Suggestions

Organizations know background checks help reduce risk, maintain a safe environment and minimize liability.  Yet it can be a challenging topic of discussion and often brings up questions such as when, how often, for whom, how important is it really, and what happens if we don’t do background checks.  This article will address some of those questions and provide some general guidelines and information to get the conversation started. Start by Creating a Policy The…

Visitors and Children's Check-In

When visitors come in for the first time, you want to make them feel welcome and confident their children will be in safe hands.      Welcoming Visitors Here are some suggestions to help make a visiting family, and especially their children, immediately feel welcome: Establish a greeting process or greeter team.  Make sure the child and parents are personally introduced to the teacher, have them walk the child to their room, and give them…

Following Up With Visiting Families

It’s important to know when visitors and guest families come to your organization. This allows you to both make them feel welcome, and proactively follow up so they are more likely to return.  Remember, they are often using this opportunity to learn more about you to determine if there is a good fit.     To easily track visiting and new families use the “First Time Check-in Report” in KidCheck’s comprehensive report library.  It will…

Back-up Plan Suggestions if the Internet Goes Down

There’s nothing quite as frustrating as having an internet outage right in the midst of a busy check-in.  While web based check-in solutions have a ton of advantages, they are sometimes at the mercy of your internet connection.  So what should you do if the internet goes down – do you have a back-up plan?  Here are some suggestions: Reports/Manual Check-in:  In the reports library you’ll find a report called the “Manual Check-in/Backup Roster”. It…

Suggestions for Bus Ministry or When Guardians Aren’t Involved

The best approach any time you are checking children in is to follow standard procedures.  Have each child associated with a parent/guardian account, have the parents/guardians create their accounts, and have the parents/guardians be the ones checking in the children.  However, in some situations when guardians may not be highly involved, for example when running a bus ministry, this may not always be possible. Here are some suggestions from KidCheck on how to approach this…

Why You Should Not Set Up the Parents' Child Check-In Accounts

KidCheck utilizes a unique design with parent created and maintained accounts, which provides many benefits for both organizations and parents.  It’s tempting to set up the parent accounts for check-in yourself.  After all, if you just do it you’ll know it’s done, it’s correct and it’s easier for both you and them - Right? Well, actually… no.  Aside from creating a great deal of unnecessary work for yourself, you may end up creating a less…

Suggestions/Tools to Encourage Parents to Set Up Child Check-In Accounts

KidCheck’s unique parent created and maintained accounts provide many benefits for you and parents, including drastically reducing your workload with account set up and maintenance.  Click here for benefits of parent created accounts.  We also understand the benefits are only as good as getting the parents to participate.  It’s important they buy in to the idea and process and set up the accounts, which means communication from you on the reasons, benefits and policies to…

How to Handle Sensitive Medical Alerts

We all know how important it is to be keenly aware of allergies or medical conditions for the children in your care.  With KidCheck it ss easy to tell if children have a medical or allergy condition that needs special attention.  Their name tag is highlighted with reverse type, meaning it is printed using white lettering on a black background instead of the standard black letters on a white background.  The allergy or medical condition…

Check-In Label Printer Cleaning and Loading

Cleaning Your Label Printer A clean label printer is a happy label printer.  Well, maybe we can’t speak to its actual happiness, but periodically cleaning your printer will ensure it stays in tip-top shape and reliable working order, and that helps keep you happy.  We suggest cleaning printers at least monthly.  If a printer jams, clean it immediately!  Since labels can’t be in the printer when you clean it, consider performing the cleaning before putting…

Easy Group Designation On Child Check-in Badges

We receive a lot of questions on how to easily designate different children’s groups or rooms on the child check-in labels.  This is especially handy for times when the children are all brought together and then later need to be quickly separated again into their specific group or room.  We have found a couple of methods that work well in this scenario.  The first one is to put a different colored sticker on the label…

8 Ways to Keep your Children's Organization Healthy During Flu Season

With all the recent news of influenza, schools have been giving unprecedented attention to keeping classrooms clean and germ free. While much of the attention is directed at schools, churches, daycares, and pre-schools should also be thinking about how to maintain a clean and safe environment through what could be a notable season of sneezing, coughing, and runny noses. Keeping a healthy environment in your children's organization is obviously important for children and their families, but…

OpenDNS: Easy internet security and filtering

Everyone knows that internet security is an important issue.  Between hackers, viruses, malware, and the vast amount of inappropriate material available online, it’s not something that can simply be ignored.  However, figuring out how to decrease risk without having to purchase expensive software and configure custom servers can be difficult.  Thankfully, there is a simple and powerful tool that small businesses, churches, and homes may find helpful: OpenDNS.   Overview OpenDNS is a service that…

Having wireless network issues? Try Powerline Networking

While wireless internet networks are extremely handy, there are certain situations where they can prove to be less than ideal.  Some churches, daycares and athletic facilities have found that during their busiest times, smart phones and other forms of network interference can cause issues with the reliability and performance of their wireless networks.  The natural next step is to switch from a wireless to a wired network. If your KidCheck stations are located near the router,…

Why You Need A Children's Check-In Solution

As child security professionals here at KidCheck, we are often asked how implementing a children’s check-in solution can benefit churches and childcare organizations.  A check-in system provides enhanced security and is vital to child safety, yet the benefits and success truly come from a combination of the check-in system itself and how well the staff in the organization uses it.  Regardless of whether you are using an electronic solution, or other method, certain tracking and…

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