Helpful Features for the Holiday Season
It’s the most wonderful time of the year! And perhaps one of the busiest. For those managing child-centered organizations, it means scrambling to meet program deadlines, wearing a multitude of different hats, answering nonstop emails and phone calls, putting up decorations, managing extra workers, and welcoming lots of new faces and families.
Here are some KidCheck features to help manage the season, increase productivity, make your life easier, and help you work more efficiently. All freeing you up to better connect with kids and visiting families.
Communicate & Connect
Text messaging: The quickest way to share critical or more immediate information such as a schedule change, emergency, or a need request. Parents love how quickly and easily text informs them if they need to return to the nursery or classroom. It’s also great when another guardian drops off or picks up a child as parents can receive an automatic “child has checked-in/out message,” providing assurance of the child’s location.
Parent Check-In Notes: When parents check-in, it’s a great opportunity for them to share information. Check-in notes provide a visible place for any special instructions they want to be known for that day. Anything from birthday information to feeding schedule detail. The notes are in addition to the medical & allergy alert fields and are printed on the child’s name badge.
Check Announcements & Notifications: Here’s where staff can prominently share information right on the check-in screen, for all parents/guardians to see, or for individuals as necessary. It’s great for information and details about upcoming events, room changes, a reminder to bring diapers, a follow-up message to welcome a new family back, and more.
Broadcast Email: During the holidays clear, consistent communication with workers and parents can be tricky. Broadcast email is a great way to send a group message. Choose the criteria for who is receiving the message and send it right out of KidCheck. Broadcast email also includes the option of attaching documents, so you can easily send participation paperwork, a volunteer schedule, event promotion material or medical releases.
Check-In Surveys: Easily create surveys/questionnaires to quickly get the data you need right at check-in. Get input on an upcoming event, find out who’s coming and what they’ll bring, evaluate and track health symptoms, who can help with the holiday play, whatever you need to know.
There are several preset check-in station themes to choose from, including nature, holiday, and seasonal options.
Go Mobile and Touchless
Express Check-In Feature: Parents can start check-in remotely from their personal mobile device. Then upon arrival, they simply tap submit on their device and Express Check-In, coupled with the ExpressHub, completes the check-in and automatically prints labels. No standing in line, no need to use a check-in station. Fast, easy, touchless, secure.
List Based Check-In
Roster Check-In: Quickly and easily check kids in with the touch of a button, using roster lists you create. No need for parents to enter a phone number of complete check-in. Perfect for youth groups, classrooms, activities, bus pick up, more. Instead of paper or clipboard lists, use real-time digital rosters for fast check in/out and at-a-glance check-in status of the kids. Great for both in person and online attendance.
Temporary Additional License or Edition Upgrade: If and when you need it, for busy times or a special event, whether it’s for a week, a month or a few months; you can add another temporary check-in license or upgrade to a different edition. No hidden fees or costs. You’ll only pay for what you need, for as long as you need it. Simply call us to make changes.
Multi-Service Feature: Easily handle children’s check-in and attendance tracking across multiple services. Parents/guardians choose and check children into multiple services right at the time of initial check-in. There’s no need to check in and out between services or reprint badges. Organizations can easily see who is checked-in across multiple services and still provide accurate attendance tracking by individual service.
Event Registration: Simplify the registration process and gather key information prior to check-in for any size event from beginning to end. Know ahead of time who is planning to attend so you can better manage volunteer to child ratios, assign registrants to locations, and run reports to help keep planning organized.
Did you know you can customize the KidCheck experience? You can add your logo, name and brand to be prominently displayed to everyone checking-in. Name badges, guardian receipts, and reports can also be customized.
Admin Console: A busy holiday helper. Access the Admin Console from any computer or mobile device to handle key administrative functions. View room capacities, check security codes, send text messages, fix an incorrect check-in location, process check-out and more.
Click here to see additional KidCheck features and more detail on the existing software editions.